Pursuit brief: 00298 - Housing Management System

High-level requirements overview — if we go, turn this into a compliance matrix and pursuit plan.

Contacts

• georgehaight@oakland.edu

Vendor fit

Remote IT/software/design contractor — cloud, cybersecurity, integration, managed services, and design for public-sector buyers (any geography).

If we pursue

• Read primary source doc end-to-end
• Confirm remote vs onsite / partner needs
• Build compliance matrix from requirement checklist
• Draft timeline to due date (questions, submission format)
• Go / no-go decision with operator

Delivery signals

• Remote signal in docs: virtual
• remote_signal: virtual
• keywords_positive: software, cloud, integration, IT, automation, design

Submission & compliance signals

• The winning solution must meet OU’s information security, accessibility, and procurement standards, including: - Security & Compliance: Alignment with OU IT Policies 850 (Data Classification), 860 (Acceptable Use), 870 (System Security), 880 (Vulnerability Management), 890 (Incident Response); FERPA; GLBA where applicable; and PCI DSS for any payment workflows (e.g., Touchnet).
• RFP 00298 Housing Management System SECTION II – SCOPE OF SERVICES 2.01 Statement of Work The awarded supplier shall provide software, implementation services, data migration, integrations, training, documentation, and ongoing support.
• • Scalability: Must support seasonal spikes (e.g., room selection, move-in) without degradation.
• RFP 00298 Housing Management System 2.07.5 Key Management (Must‑Have) • Tie keys to rooms; issue/return workflows; lost key, re‑core, hung‑in‑box states; full key change log; mailbox key tracking.
• 2.07.6 Camps & Conferences (Must ‑Have) • Add non‑students; mass booking; rosters upload; leaders; check‑in/out; invoices; short‑term management.
• • Key & access card tracking 2.07.7 Billing (Must ‑Have) • OU students o Create charges and export to Banner (miscellaneous charges such as: damages, cancellations, lost keys, other fees).
• Vendors must explicitly accept or redline the above and provide alternatives if necessary.
• 3.02 Plan of Action for Accomplishment of Services All proposers shall provide a detailed Plan of Action for tasks as described in the Scope of Services.
• RFP 00298 Housing Management System 3.03 Qualifications/Experience Respondents shall provide experienced, qualified, and capable personnel to perform the functions and responsibilities as outlined in the Scope of Services.
• The Statement of Qualifications/Experience must clearly demonstrate the Proposer's relevant experience, proper licensing if required, proper insurance as listed in Exhibit B.
• All Respondents shall provide a Statement of Qualifications/Experience that addresses the following: Supplier Requirements – Please respond to each requirement.
• Responses must include the following OU required documents: • A signed copy of the RFP indicating the Supplier agrees to the RFP in its entirety, including Oakland University’s Terms and Conditions • Schedule A - Addendum Acknowledgement • Schedule B – Insurance Acknowledgement • Schedule C – Cost Proposal in Excel format • Schedule D – Vendor Questionnaire Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification.

Source documents

Full parsed text — click to read.

• Addendum #1 for RFP 00298.pdf (3,417 chars parsed)
• RFP 00298 Housing Management System.pdf (55,748 chars parsed)
• Schedule-C-Cost Schedule 00298 Housing Management System.xlsx (9,323 chars parsed)

Primary scope doc: RFP 00298 Housing Management System.pdf

Triage rationale

• document_parse (+12): 3 scope doc(s) parsed (pdf, xlsx)
• remote_signal (+6): virtual
• keywords_positive (+20): software, cloud, integration, IT, automation, design
• keywords_negative (-24): construction, prevailing wage

Open gaps

• Due date not auto-extracted — verify in source PDF

Generated 2026-07-03T14:41:08.301Z · ms-scout bidnet-spec v1