| VENDOR: |
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| RFP 00298 Housing Management System |
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| SCHEDULE C - COST PROPOSAL |
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| The undersigned, as bidder, declares that he/she having examined the specifications with related documents hereby proposes to furnish the equipment and services in accordance with the specifications, within the time set forth therein, and at the costs stated below. |
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| Pricing Instructions: |
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| The University is seeking pricing for a Housing Management System to support 3,400 beds. The agreement shall be for an initial term of 5 years. Provide detailed cost breakdown below. Annual increases are capped at 3% or CPI-U, whichever is lower. |
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| Category |
Description/Item |
Pricing Basis |
Quantity Included |
Included in base? (Y/N) |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
5-Year Total |
| 1. LICENSE/SUBSCRIPTION BY MODULE AND USER TYPE |
Core HMS Module - Student Users (specify # included) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Core HMS Module - Staff/Admin Users (specify # included) |
(Yes or No) |
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(Yes or No) |
0 |
0 |
0 |
0 |
0 |
0 |
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Additional Student User License (per user, if applicable) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Additional Staff/Admin User License (per user) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Guest/Non-Student Portal Module |
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0 |
0 |
0 |
0 |
0 |
0 |
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Conference & Camps Management Module |
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0 |
0 |
0 |
0 |
0 |
0 |
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Key Management Module |
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0 |
0 |
0 |
0 |
0 |
0 |
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Room Cleaning/Turnover Management Module |
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0 |
0 |
0 |
0 |
0 |
0 |
| Subtotal - Licenses/Subscriptions |
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0 |
0 |
0 |
0 |
0 |
0 |
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| 2. IMPLEMENTATION (ONE-TIME) |
Project Management |
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0 |
0 |
0 |
0 |
0 |
0 |
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System Configuration & Setup |
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0 |
0 |
0 |
0 |
0 |
0 |
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Integrations (Banner / SIS demographic and enrollment) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Data Migration from Legacy System |
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0 |
0 |
0 |
0 |
0 |
0 |
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Testing & Quality Assurance (UAT, parallel runs) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Training (live sessions, recorded modules, documentation) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Go-Live Support & Hypercare |
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0 |
0 |
0 |
0 |
0 |
0 |
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Billing / Student Business Services charges |
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0 |
0 |
0 |
0 |
0 |
0 |
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SSO / Identity |
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0 |
0 |
0 |
0 |
0 |
0 |
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Payment gateway / TouchNet |
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0 |
0 |
0 |
0 |
0 |
0 |
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Other Implementation Costs (specify) |
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0 |
0 |
0 |
0 |
0 |
0 |
| Subtotal - Implementation (One-Time) |
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0 |
0 |
0 |
0 |
0 |
0 |
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| 3. CUSTOMIZATIONS & ONE-TIME FEES |
Custom Reports/Workflows (specify) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Custom Branding/UI Modifications |
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0 |
0 |
0 |
0 |
0 |
0 |
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Special Integration Development (beyond standard) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Other One-Time Customizations (specify) |
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0 |
0 |
0 |
0 |
0 |
0 |
| Subtotal - Customizations & One-Time Fees |
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0 |
0 |
0 |
0 |
0 |
0 |
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| 4. OPTIONAL MODULES (ANNUAL) |
Maxient Conduct Integration Module |
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0 |
0 |
0 |
0 |
0 |
0 |
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Package Tracking Module (Brynka or equivalent) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Emma Email Marketing Integration |
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0 |
0 |
0 |
0 |
0 |
0 |
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Maintenance / CMMS Module or eMaint replacement |
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0 |
0 |
0 |
0 |
0 |
0 |
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Room cleaning / turnover workflow implementation |
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0 |
0 |
0 |
0 |
0 |
0 |
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Other Optional Modules (specify) |
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0 |
0 |
0 |
0 |
0 |
0 |
| Subtotal - Optional Modules (Annual) |
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0 |
0 |
0 |
0 |
0 |
0 |
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| 5. ANNUAL SUPPORT & MAINTENANCE |
Technical Support (specify hours/coverage) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Product Updates & Upgrades |
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0 |
0 |
0 |
0 |
0 |
0 |
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System Maintenance & Patches |
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0 |
0 |
0 |
0 |
0 |
0 |
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Performance Monitoring |
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0 |
0 |
0 |
0 |
0 |
0 |
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Other Support Services (specify) |
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0 |
0 |
0 |
0 |
0 |
0 |
| Subtotal - Annual Support & Maintenance |
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0 |
0 |
0 |
0 |
0 |
0 |
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| 6. ADDITIONAL ENVIRONMENTS |
STAGE Environment (Annual) |
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0 |
0 |
0 |
0 |
0 |
0 |
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Additional Development/Sandbox Environment |
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0 |
0 |
0 |
0 |
0 |
0 |
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Other Environments (specify) |
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0 |
0 |
0 |
0 |
0 |
0 |
| Subtotal - Additional Environments |
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0 |
0 |
0 |
0 |
0 |
0 |
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| TOTAL ANNUAL COST |
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0 |
0 |
0 |
0 |
0 |
0 |
| 5-YEAR TOTAL COST OF OWNERSHIP (TCO) |
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0 |
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| PRICING NOTES & ASSUMPTIONS: |
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| 1. Annual increases are capped at 3% or CPI-U (Consumer Price Index for All Urban Consumers), whichever is lower. |
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| 2. All prices should be in USD and exclude applicable taxes unless otherwise specified. |
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| 3. Specify number of user licenses and modules included in base pricing. |
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| 4. Pricing Basis, Indicate if pricing is per user, per module, or flat rate for unlimited users (flat annual, bed-based, or institution-size for the core platform as an example). |
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| 5. Implementation costs are one-time fees for Year 1 only. |
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| 6. Provide assumptions about data migration scope (number of records, years of historical data, etc.). |
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| 7. Specify what is included in Annual Support & Maintenance (e.g., 24/7 support, business hours only, response times). |
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| 8. Indicate if PROD and TEST environments are included in base pricing or require additional fees. |
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| 9. List any costs not covered above (e.g., professional services, additional training, travel expenses). |
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| 10. Pricing must remain firm for 120 days following proposal submission. |
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| VENDOR INFORMATION & SIGNATURE |
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| Company Name: |
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| Authorized Signature: |
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| Printed Name: |
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| Title: |
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| Date: |
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| Phone: |
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| Email: |
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