ADDENDUM #1 RFP 00298 Housing Management System Q&A 1. Question: Section 5.08 outlines the procurement schedule through proposal submission on July 13, 2026, but does not include post-submission milestones. Can OU provide the anticipated timeline for oral presentations (if applicable), vendor selection, contract execution, project kick-off, and target go-live date? Answer: ANTICIPATED Project Timing/Plan: ● Phase 1 - Business Case Approval / Procurement Review (Completed): business case approved; RFP under final Purchasing review. ● Phase 2 - RFP Finalization & Release (May-June 2026): final internal edits, Purchasing review, and release to vendors in June 2026. (Completed) ● Phase 3 - Vendor Response Period (June-July 2026): vendors prepare and submit proposals. ● Phase 4 - Evaluation, Demos & Selection (July-early August or mid/late September 2026): proposal review, committee scoring, vendor demonstrations, reference checks, and finalist selection. ● Phase 5 - Negotiation & Contract Award (October-November 2026): contract negotiations, final terms, security/accessibility review, and award. ● Phase 6 - Implementation Planning & Kickoff (early December 2026/January 2027): project kickoff, governance, requirements confirmation, and detailed implementation planning. ● Phase 7 - Core Implementation (December 2026-May 2027): core system configuration, critical integrations, data migration, testing, accessibility validation, training, and readiness activities. ● Phase 8 - Core Go-Live (May 2027): production cutover, go-live, and hypercare for the core solution. ● Phase 9 - Additional Module Deployment (Post-Go-Live, as approved): optional modules and expanded functionality to be implemented in later phases based on scope, budget, and operational readiness. ● Phase 10 - Stabilization & Optimization (June - August 2027): reporting, process refinement, post-go-live support, and roadmap planning. 2. Question: Section 2.07.6 references Camps & Conferences functionality within the HMS. Would OU also be interested in a standalone conference and event management system to support broader event operations beyond residential camps and conferences? If so, how many event or conference spaces would need to be managed within such a system? Answer: No 3. Question: Can Oakland University please clarify its preferred process for submitting exceptions to the General Terms & Conditions and other contractual provisions? Specifically, should vendors include contractual exceptions as part of the written proposal, and if so, does the University prefer exceptions to be submitted in the form of an exceptions letter, a deviations matrix, redlined terms, or another format? Answer: Vendors need to include any red lines to OU's T&C's during their submission. OU may not accept red lines. 4. Question: Based on current operations, 3400 beds is much higher than OAKLAND currently manages, just looking to confirm exact bed count for Schedule C (Pricing). Answer: University Housing needs the 3400 bed availability University Housing utilizes many of the spaces across campus throughout the year. Depending on the adjusted capacity, different spaces may need to be used. Even though recent occupancy was around 2,300 students, housing still needs the ability to accommodate room changes in the system. 5. Question: If chosen to progress to presentations, are we able to present in person? Answer: Virtual