Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ June 30, 2026 ADDENDUM NO. 3 NOTICE INFRASTRUCTURE ASSET MANAGEMENT PROGRAM ADVANCEMENT & CMMS IMPLEMENTATION I. To all prospective bidders for the Infrastructure Asset Management Program Advancement & CMMS Implementation, the responses to the submitted RFIs for the Project are as follows: Q1. “In person presence” a. Submitted question by Nasim Eghlima, Ram of Elam: “How often is it anticipated that the consultant will have to come to the office in person? Thanks Yaseen” b. Response: At the beginning of the project and during the asset inventory consultants would be expected to be in person one full day a week for approximately three months. After that time the consultant would be expected to be in person one full day a month for project update and discussions. Q2. “Resources needed” a. Submitted question by Nasim Eghlima, Ram of Elam: “Is it expected the firm provide the consultant and the PM, or is the PM internal to Mojave Water” b. Response: The selected consultant should have its own PM to execute all the tasks outlined in Section 2.7 (Project Management) of the Request for Proposal. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q3. “DIR Registration Clarification” a. Submitted question by Navneet Nagra, Alpha Technologies USA Inc: “Could you please confirm whether DIR registration is required at the time of proposal submission, or if it may be obtained prior to the start of the contract?” b. Response: Mojave Water Agency requests that the DIR registration is obtained after selection, award of PSA by the board, and prior to the execution of the contract. Q4. “CMMS platform” a. Submitted question by Thomas Smyth, Concourse Tech Inc. “Please confirm whether Mojave Water Agency has already selected a CMMS platform (e.g., Cityworks, Cartegraph, Infor EAM) or if the Agency is seeking vendors to propose and provide their own SaaS CMMS solution.” b. Response: Mojave Water Agency has neither selected a CMMS platform, nor is seeking vendors propose and provide their own CMMS solution. As detailed in Section 2 of the Request for Proposal, the Agency is seeking a consultant that will support in evaluating, selecting, acquiring, and implementing a Computerized Maintenance Management System (CMMS) to manage water infrastructure assets and other assets that provide a supporting role in various departments of the agency enabling cost-effective, proactive decisions for asset creation, maintenance, operation, rehabilitation, and disposal. The consultant is not expected to propose or provide a specific CMMS product as part of this RFP. Rather, the consultant’s role is to guide the Agency through a structured CMMS selection and implementation process, which is anticipated to include a separate vendor-focused procurement. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q5. “Prior implementations” a. Submitted question by Thomas Smyth, Concourse Tech Inc. “Does the Agency require vendors to have a minimum number of prior CMMS implementations for water or wastewater utilities, and if so, how many?” b. Response: The Agency is seeking a consultant to execute the scope of work outlined in the RFP. The Agency is not seeking a CMMS vendor at this time. Respondents to this RFP must demonstrate experience in the requested area of expertise and the ability to deliver high-quality professional services in a timely, efficient, and cost-conscious manner. The selected consultant should have experience with CMMS evaluation and implementation for water utilities. Q6. “Legacy system” a. Submitted question by Thomas Smyth, Concourse Tech Inc. “What legacy systems or data sources (GIS layers, spreadsheets, SCADA, financial ERP) need to be migrated or integrated, and what is the estimated volume and data format?” b. Response: Mojave Water Agency has deliverables in spreadsheets, SCADA, and in GIS format from the Phase 1 consultant, which will be provided to the selected consultant from RFP. The GIS database shows approximately 183 miles of pipeline, mainly cement mortar lined and coated steel pipelines. In addition, we have several booster stations, wells, operations facilities at different sites. These data are in the ESRI Utility Network File Geodatabase. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q7. “User counts” a. Submitted question by Thomas Smyth, Concourse Tech Inc. “How many total users (field technicians, supervisors, planners, administrators) will require system access, and what percentage will need mobile/offline capability?” b. Response: This proposal request is to select a consultant who will guide the Agency for CMMS implementation. The selected consultant, in coordination with Agency staff, will determine the requirements as described in Section 2.5, “Cloud-based solutions with unlimited users are preferred; client/server platforms may be considered.” with “Offline capability is required for field operations.” Q8. “Evaluation criteria” a. Submitted question by Thomas Smyth, Concourse Tech Inc. “Please provide the evaluation weighting criteria (cost, technical approach, implementation timeline, references, etc.) to help vendors align proposals with Agency priorities.” b. Response: The weight factor is one for every evaluation criterion. See Section IV. A, Evaluation Criteria Q9. “Phase 1 of its Infrastructure Asset Management Program (IAMP)” a. Submitted question by Brian Cullen, VICO Infrastructure “Can the Phase 1 of its Infrastructure Asset Management Program (IAMP) be provided?” b. Response: As stated in the RFP, the Mojave Water Agency will be providing Phase 1 only to the selected consultant. See the attached Supplementary to Addendum No. 1 for additional information. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q10. “General Question” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section 1.A, Page 4, Can the bidders receive a copy of the IAMP from Phase 1 as it exists today?” b. Response: As stated in the RFP, the Mojave Water Agency will be providing Phase 1 only to the selected consultant. See the attached Supplementary to Addendum No. 1 for additional information. Q11. “Asset Inventory Question” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section 1.1, Page 8. How many miles are there of canals, pipelines, and pressure zones? How many pump stations? Relevant Section 1, Page 8, Does the asset inventory from Phase 1 include an asset hierarchy (structure)?” b. Response: Refer to response to Question No. 6. Q12. “Lifecycle Cost Modeling and Capital Planning” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section 1.3, Page 9 How are Phase 1 "high level" lifecycle strategies managed today (PM, inspection, etc. interval Work Order generation)? Relevant Section 1.5, Page 9 Does MWA track any maintenance related Metrics / KPIs today? If so, how are they generated? Does MWA employ Microsoft Project or another Project Management software? Will other MWA initiatives be in progress at the same time as Phase 2 efforts that will impact personnel/SME availability? software application?” Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ b. Response: Section 1.3 — How are Phase 1 "high-level" lifecycle strategies managed today (PM, inspection intervals, Work Order generation)? MWA uses a combination of Excel-based and other methods of tracking in the absence of a CMMS, i.e., manually without a formal work order system. Phase 2 will assess this current state as a starting point for transitioning to structured preventive maintenance scheduling and automated work order generation within the selected CMMS. Section 1.5 — Does MWA track any maintenance-related Metrics / KPIs today? How are they generated? Development of KPI dashboards is listed as a Phase 2 deliverable, indicating metrics are not currently generated systematically. The selected consultant will conduct a current-state assessment early in Phase 2 to capture any informal tracking and build a structured KPI framework from there. Does MWA employ Microsoft Project or another Project Management software? MWA will confirm the preferred platform at kickoff and align our project scheduling and reporting accordingly. MWA is currently implementing Monday.com. Will other MWA initiatives be in progress concurrently that may impact personnel/SME availability? Software application? Yes, MWA does execute both capital and non-capital projects. We will address this through a resource and stakeholder engagement plan at kickoff, structuring Subject Matter Expert (SME) involvement around focused, time-bounded workshops to minimize disruption to ongoing Agency operations. MWA does not have information on possible software application initiative. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q13. “CMMS Priorities Questions” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section 2.3, Page 11, Are spare parts inventory managed today (in a system/application) and is this in the scope for Phase 2 for inclusion into CMMS? In which systems does Procurement (Purchase Orders) HR, and Document Management take place? How are Capital improvement ideas evaluated and tracked today?” b. Response: MWA does not currently maintain a comprehensive inventory of spare parts, purchase order records, or related asset management data required for CMMS implementation. The selected consultant will be responsible for working closely with MWA staff to assess and identify these requirements, develop the necessary asset and inventory management framework and incorporate the resulting scope and technical requirements into the RFP for procurement and implementation of the CMMS. Q14. “CMMS Implementation Questions” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section 2.4, Page 12 What is the quality of the GIS data related to pipe age, type, completeness? What is the current CMMS being used, and how is maintenance work documented and tracked? What is the quality of date in the current CMMS?” b. Response: Refer to response to Question No. 6. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q15. “Project Management Question” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section 2.7, Page 13, Do any Work or Asset Management business process maps or written processes exist?” b. Response: No . Q16. “Contents of Technical Proposal Question” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section III.C, Page 14, Are page counts per section to be followed strictly or can section page counts be adjusted as long as the total response page count is within the total 24 pages?” b. Response: The total count is limited to 24 pages of 8 .5” X 11” pages. Q17. “Technical Proposal Question” a. Submitted question by Marcia Staunton, Basson Trading LLC “Relevant Section I.A, Page 4 Does MWA anticipate awarding Phase 2 to a single firm or will Task Orders be split among different firms?” b. Response: Mojave Water Agency anticipates awarding Phase 2 to one firm. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q18. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “1. Can Mojave provide a list of in-scope assets? 2. Can Mojave provide a detailed task list of completed steps from Phase 1? 3. Can Mojave provide the SOP / process for the current Asset Criticality performed in Phase 1? 4. Can Mojave provide their current CMMS(s) in use? 5. What is the selected consultant’s expected role during implementation: advisory only or hands-on delivery? 6. Will CMMS software and implementation be procured together or separately? 7. Can the same firm support both selection and implementation? 8. What Phase 1 deliverables and current- state materials will be provided? 9. What asset classes and approximate asset counts are in scope for the initial implementation? 10. Is the implementation expected to be enterprise-wide or phased? 11. What is the required scope and timing of GIS, ERP, and SCADA integrations? 12. What source data must be migrated, and how much historical data is expected? 13. Is implementation expected to begin within the initial PSA term, and what is the target go-live timeline? Relevant Section I.A, Page 4 Does MWA anticipate awarding Phase 2 to a single firm or will Task Orders be split among different firms?” b. Response: 1. Can Mojave provide a list of in-scope assets? The RFP identifies pipelines, pump stations, valve vaults, meter/control buildings, related structures, and supporting assets (IT, buildings, vehicles, monitoring wells) as in scope. A comprehensive asset inventory does not yet exist — developing one is a Phase 2 deliverable under Section 1.1. 2. Can Mojave provide a detailed task list of completed steps from Phase 1? The Phase 1 reports will be provided to the selected consultant at project initiation. See the attached Supplementary to Addendum No. 1 for additional information including completed steps. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ 3. Can Mojave provide the SOP / process for the current Asset Criticality performed in Phase 1? The Asset Risk and Criticality Analysis was analyzed in Phase 1 using MentorAPM. The SOP/process is not available to MWA. 4. Can Mojave provide their current CMMS(s) in use? Current maintenance tracking relies on Excel-based systems (Section 2.6), no formal CMMS is currently in place. 5. What is the selected consultant's expected role during implementation: advisory only or hands-on delivery? MWA is seeking a consultant to take a hands-on role — including overseeing data migration, supporting system configuration, managing integrations, developing training programs, and providing implementation QA (Section 2.4). The role goes beyond advisory. 6. Will CMMS software and implementation be procured together or separately? The selected consultant will guide the Agency through program advancement from Phase 1 IAMP to Phase 2, that includes procurement of a vendor for CMMS software and implementation. The selection of a consultant (this RFP) and the CMMS vendor selection (for CMMS implementation) are two distinct procurements. 7. Can the same firm support both selection and implementation? Yes. MWA seeks a consultant that includes Phase 1 IAMP advancement, CMMS selection (Sections 2.1–2.2) , and CMMS implementation (Section 2.4) support. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ 8. What Phase 1 deliverables and current-state materials will be provided? MWA will provide deliverables to the selected consultant, from Phase 1 IAMP reports. See the attached Supplementary to Addendum No. 1 for additional information. 9. What asset classes and approximate asset counts are in scope for the initial implementation? Establishing a complete, verified asset inventory is a core Phase 2 task, so counts are not yet defined. See the attached Supplementary to Addendum No. 1 for additional information. 10. Is the implementation expected to be enterprise-wide or phased? MWA anticipates enterprise-wide implementation. This will be decided based on input from the selected consultant to select the best-fit approach to the Agency. 11. What is the required scope and timing of GIS, ERP, and SCADA integrations? As described in the RFP, MWA has identified integration with Esri ArcGIS, Tyler ERP Pro 10, and the Agency’s SCADA/telemetry systems as key CMMS requirements (Sections 2.3 and 2.6), including two-way GIS synchronization and real-time API-based data exchange. However, the timing, sequencing, and extent of these integrations will ultimately depend on the selected CMMS platform, the results of the implementation planning process, and the Agency’s evolving program requirements. Ideally, MWA would like to complete the scope for RFP advertisement by end of February 2027. 12. What source data must be migrated, and how much historical data is expected? Refer to response to Question No. 6. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ 13. Is implementation expected to begin within the initial PSA term, and what is the target go-live timeline? The RFP establishes an initial Professional Services Agreement (PSA) term of one year, with the option to renew for up to five years. MWA anticipates completing the CMMS procurement process and issuing an RFP for CMMS vendor procurement by February 2027. System implementation and go-live activities are expected to occur after July 2027; however, a specific go-live date has not yet been established. The selected consultant will be required to develop and maintain a detailed project schedule, including key milestones and implementation timelines, as specified in Section 2.7 of the RFP. 14. Does MWA anticipate awarding Phase 2 to a single firm or will Task Orders be split among different firms? Refer to the response to Question No. 17. Q19. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Can Mojave provide a list of in-scope assets?” b. Response: Refer to the response to Question No. 18 Q20. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Can Mojave provide a detailed task list of completed steps from Phase 1?” b. Response: Refer to the response to Question No. 18 Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q21. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Can Mojave provide the SOP / process for the current Asset Criticality performed in Phase 1?” b. Response: Refer to the response to Question No. 18 Q22. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Can Mojave provide their current CMMS(s) in use?” b. Response: Refer to the response to Question No. 18 Q23. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “What is the selected consultant’s expected role during implementation: advisory only or hands-on delivery?” b. Response: Refer to the response to Question No. 18. Q24. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Will CMMS software and implementation be procured together or separately?” b. Response: Refer to the response to Question No. 18. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q25. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Can the same firm support both selection and implementation?” b. Response: Refer to the response to Question No. 18. Q26. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “What Phase 1 deliverables and current-state materials will be provided?” b. Response: Refer to the answer to Question No. 18. Q27. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “What asset classes and approximate asset counts are in scope for the initial implementation?” b. Response: Refer to the response to Question No. 18. Q28. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Is the implementation expected to be enterprise-wise or phased?” b. Response: Refer to the response to Question No. 18. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q29. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “What is the required scope and timing of GIS, ERP, and SCADA integrations?” b. Response: Refer to the response to Question No. 18 Q30. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “What source data must be migrated, and how much historical data is expected?” b. Response: Refer to the response to Question No. 18. Q31. “RFP Response Questions” a. Submitted question by Kristie Oakley, ABSG Consulting “Is implementation expected to begin within the initial PSA term, and what is the target go-live timeline?” b. Response: Refer to the response to Question No. 18. Q32. “Current SCADA Platform” a. Submitted question by Brian Cullen, VICO Infrastructure “What SCADA platform does the MWA currently use to manage infrastructure (Avena, Ignition, etc.)” b. Response: This will be provided to the selected consultant. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q33. “Inline inspection” a. Submitted question by Jairo Gomez, Cypress ILI, LLC “What inspection methodologies are expected or preferred Whether inline inspection is anticipated as part of the condition assessment work What existing inspection data (if any) the Agency already possesses” b. Response: The Selected consultant in coordination with MWA will determine inspection methodologies. Any historical data, such as; inspections, photos and videos, reports, etc. will be provided to the selected consultant. Q34. “Question on Section II.B.1” a. Submitted question by Cynthia Corne, GEI Consultants, Inc “Section II.B.1 (Readiness for IAMP Implementation) states that the consultant will “assess the current state of the program, review prior findings, identify gaps, and define next steps without duplicating prior work,” while the detailed subtasks in Sections 1.1 through 1.6 include activities such as developing asset inventories, conducting criticality assessments, and performing field inspections and condition assessments. Could the Agency clarify whether these subtasks are intended to be: 1. High-level descriptions of Phase 1 components, where the proponent is to assess, define, and support next steps? Additional execution by the proponent is outside the scope of this RFP. Or, 2. Execution of the listed activities e.g., asset inventory development, field inspections, condition assessments, without duplicating prior work in Phase 1? For activities such as field inspections and condition assessments, please confirm whether the Agency expects comprehensive system-wide inspections or targeted verification based on identified data gaps and priorities” Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ b. Response: The selected consultant shall evaluate the Phase 1 deliverables and present findings to MWA for program advancement, including the determination of the expected level of execution for asset inventory development, field inspections, and condition assessments, without duplicating prior work in Phase 1. Q35. “Challenges for MWA” a. Submitted question by Avinash Kumar, TechnoVITY Inc “What were the primary challenges, gaps, or lessons learned identified during Phase 1 implementation?” b. Response: See the attached Supplementary to Addendum No. 1 for additional information. Q36. “technology ecosystem” a. Submitted question by Avinash Kumar, TechnoVITY Inc “Can MWA provide details of its current technology ecosystem, including GIS, ERP, SCADA, document management, and reporting platforms?” b. Response: This information will be provided to the selected consultant. Q37. “integration requirements” a. Submitted question by Avinash Kumar, TechnoVITY Inc “Can MWA provide additional information regarding Tyler ERP PRO 10 integration requirements and expected data exchange processes?” b. Response: This information will be provided to the selected consultant. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q38. “maintenance management system” a. Submitted question by Avinash Kumar, TechnoVITY Inc “Does MWA currently utilize any maintenance management, work order management, or asset tracking application?” b. Response: Mojave Water Agency does not currently utilize any maintenance management. Q39. “Data Migration” a. Submitted question by Avinash Kumar, TechnoVITY Inc “Approximately how many asset, workorder, inventory, contracts records are expected to be migrated into the future CMMS solution? Any potential large volume data we can expect during data migration?” b. Response: Refer to the response to Question No. 6. Q40. “CMMS Software” a. Submitted question by Brian Cullen, VICO Infrastructure “Sections 2.3 – 2.6, Pages 11 and 12, MWA mentions specific requirements of the CMMS. Was a preferred CMMS software package identified during Phase 1? Otherwise, how did MWA determine specific requirements of the CMMS?” b. Response: MWA has not identified a preferred CMMS package during Phase 1. Sections 2.3-2.6 of the RFP outlines the minimum requirements. Mojave Water Agency 13846 Conference Center Drive Apple Valley, California 92307 760.946.7000 │ mojavewater.org/ Q41. “Phase 1 IAMP” a. Submitted question by Brian Cullen, VICO Infrastructure “Section I. Introduction Page 4, Was the Phase 1 IAMP development performed by MWA or through the support of a contractor? If the latter, please provide the name of the company. Is that company excluded from bidding on the Phase 2 work due to conflict of interest?” b. Response: Phase 1 was completed by Uberlytics/CDM Smith. They are eligible to submit a proposal in response to this RFP, which is open to all qualified firms on an equal basis. Their involvement in Phase 1 does not provide them with a competitive advantage over other proposers. Q42. “Request for Estimated User Counts by CMMS Role” a. Submitted question by Avinash Kumar, TechnoVITY Inc “How Many Number of Users For Each role would be needed ?(For Example : Number of field technicians, planners, etc.)” b. Response: Refer to the response to Question No. 7.