RFP 2026-31.pdf

CITY OF HANFORD REQUEST FOR PROPOSAL No. 2026-31 Route Management & Optimization Software Platform ELECTRONIC SUBMITTAL DEADLINE: AT OR BEFORE 2:00 P.M. LOCAL TIME ON Thursday, July 30, 2026 Release Date: July 1, 2026 RFP 2026-31 Route Management & Optimization Software Platform 2 CITY OF HANFORD, CA REQUEST FOR PROPOSALS RFP 2026-31 PROPOSALS will be received electronically through BidNet Direct’s California Purchasing Group website below until 2:00 p.m. on Thursday, July 30, 2026 at which time they will be publicly opened digitally and posted for performing the work in accordance with the Scope of Work for the following project: ROUTE MANAGEMENT & OPTIMIZATION SOFTWARE PLATFORM Proposer Teleconference: A non-mandatory, informational proposal teleconference has been scheduled for Thursday, July 16, 2026 beginning at 10:00 a.m. To register for the teleconference, please email the attendee’s contact information to purchasing@hanfordca.gov and a link to the teleconference will be emailed to you. This meeting is an opportunity for interested proposers to ask questions regarding the project and the Request for Proposal requirements. Contract documents may be obtained via download by registered users through the City’s BidNet website available at the following link: https://www.bidnetdirect.com/california/cityofhanford. Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State. Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, the Council has enacted a Local Vendor Preference policy. The Local Vendor Preference policy will apply to any business that has a fixed business address within Hanford City limits. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of the City of Hanford address. THE CITY OF HANFORD AFFIRMATIVELY ENSURES that Minority Business Enterprises (MBE) and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting proposals to the City of Hanford will not be discriminated against on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, age, sexual orientation, or military and veteran status in any consideration leading to the award of the contract. RFP 2026-31 Route Management & Optimization Software Platform 3 No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract. The right is reserved by the City of Hanford to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interest of the City. All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract. RFP 2026-31 Route Management & Optimization Software Platform 4 TABLE OF CONTENTS TITLE PAGE I. Introduction ..................................................................................................................................... 5 A. Information ................................................................................................................................ 5 B. City of Hanford Background ...................................................................................................... 5 C. Purpose, Objective, and Services Provided ................................................................................ 7 D. Timeline of Events ..................................................................................................................... 7 II. Scope of Work ................................................................................................................................ 7 A. Project Description ..................................................................................................................... 7 B. Consultant /Vendor Responsibilities .......................................................................................... 10 C. City Responsibilities .................................................................................................................. 11 III. Proposal Content and Format Requirements .............................................................................. 11 A. General Information ................................................................................................................... 11 B. Proposed Project Approach ........................................................................................................ 12 C. Staff Qualifications .................................................................................................................... 12 D. Related Experience ..................................................................................................................... 12 E. Project Timeline ......................................................................................................................... 13 F. Proposed Fee Structure and Schedules ....................................................................................... 13 G. Conflict of Interest ..................................................................................................................... 13 IV. Consultant Selection Procedure .................................................................................................... 13 A. Criteria and Weight of Criteria ................................................................................................... 13 B. Background Check ..................................................................................................................... 14 C. Award of Contract ...................................................................................................................... 14 V. Examination of RFP Requirements .............................................................................................. 15 A. Withdrawal of Proposals ............................................................................................................ 15 B. Rejection of Proposals ................................................................................................................ 15 C. Evaluation/Award of Contract ................................................................................................... 16 VI. General Conditions ......................................................................................................................... 17 A. Important Notice ........................................................................................................................ 17 B. Local Vendor Preference ............................................................................................................ 17 C. Contracting Agency.................................................................................................................... 17 D. Legal Responsibilities ................................................................................................................ 17 E. Permits and Licenses .................................................................................................................. 17 F. Indemnification and Insurance ................................................................................................... 18 G. Assignment of Contract .............................................................................................................. 19 H. Right to Request Performance .................................................................................................... 19 I. Ethics in Public Contracting ....................................................................................................... 19 J. Russia Sanctions ......................................................................................................................... 19 K. Equal Employment Opportunity ................................................................................................ 20 L. Venue ......................................................................................................................................... 20 M. Protest Procedures ...................................................................................................................... 20 N. Proprietary Information .............................................................................................................. 21 O. Incurring Costs ........................................................................................................................... 21 P. Cancellation due to Unavailability of Funds .............................................................................. 21 Q. Firearms Prohibited .................................................................................................................... 21 VII. Attachments (Forms, Sample Agreement, Detailed Scope of Work) ......................................... 22 RFP 2026-31 Route Management & Optimization Software Platform 5 I. INTRODUCTION A. INFORMATION The City of Hanford (City) is requesting proposals from qualified firms to provide a comprehensive Route Management and Optimization Software Platform for the Public Works Department’s Solid Waste Division. The City desires to enter into an agreement with a qualified consultant/vendor to provide a turnkey route management and optimization solution including software, hardware, implementation services, training, maintenance, integration support, and ongoing technical support. The proposed solution shall support the City’s residential and commercial solid waste operations by improving routing efficiency, operational visibility, customer service, service verification, fleet management coordination, and data analytics. The City intends to procure a modern, scalable platform capable of supporting current operations while allowing future expansion and integration with additional City systems. The selected consultant/vendor shall furnish all labor, supervision, software licensing, hardware, implementation services, integration support, project management, training, equipment, transportation, tools, materials, and incidentals necessary to complete the services described in this RFP. The initial agreement term is anticipated to be one (1) year from the effective date of the Agreement, with up to four (4) optional one-year extensions upon mutual written agreement. Any revisions to this Request for Proposals will be issued and distributed as addenda through the City’s BidNet website. Questions regarding this RFP must be submitted electronically through BidNet. The deadline for submitting questions for RFP 2026-31 is Thursday, July 23, 2026 at 4:00 p.m. B. CITY OF HANFORD BACKGROUND The City of Hanford was incorporated in 1891 and is located in Kings County in California’s Central Valley. The City currently serves approximately 69,000 residents and 1,300 commercial businesses. The Public Works Department’s Solid Waste Division provides residential, commercial, recycling, and organics services throughout the incorporated area of the City. The City currently operates: • Residential automated side-load collection routes • Commercial front-load and rear-load routes • Recycling collection routes • Organics collection routes • Container delivery and maintenance operations RFP 2026-31 Route Management & Optimization Software Platform 6 The City seeks to improve operational efficiency, route performance, service verification, dispatch coordination, reporting capabilities, and customer responsiveness through implementation of an integrated route management and optimization platform. 1. Residential Operations The City of Hanford’s current residential service is provided using three 96-gallon carts in the collection system. The black cart is for collecting trash. The green cart is for collecting green waste/food compost. The blue cart is for collecting recyclables. Each of the customer’s residential cans are serviced once per week. Green waste/food compost routes and recycling routes are collected on Monday through Thursday. Trash routes are collected Monday through Thursday. Currently, there are 40 defined routes that run each week. Each operator normally runs four routes in a week. Residential container maintenance and delivery operations occur Monday through Friday as needed to keep up with demand. Residential services are provided with the following resources: Staffing • 1 supervisor position • 10 residential operator positions • 2 service workers Equipment • Approximately 18,000 each of trash, green waste and blue containers • 15 side-load automated trucks • 2 service trucks • 1 large delivery truck • 2 1/2-ton pickups for supervisors 2. Commercial Operations The City provides commercial solid waste collection including refuse, recyclables, green waste and food compost. Services are provided with a variety of sized bins. The commercial front-loads and rear- load trucks are all single compartment trucks carrying only one waste stream at a time and dump their respective loads at the appropriate facility. Front and rear-load operations currently have 37 routes that operate Monday through Saturday. Commercial bin maintenance and deliveries are conducted five days a week during normal working hours. Commercial services are provided with the following resources: Staffing • 1 supervisor position • 12 commercial operator positions • 3 Part time refuse collectors • 1 Recycling Coordinator Equipment • 8 front-loading refuse trucks • 3 rear-loading trucks • 1 forklift RFP 2026-31 Route Management & Optimization Software Platform 7 C. PURPOSE, OBJECTIVE AND SERVICES PROVIDED The purpose of this RFP is to facilitate the selection of a qualified consultant/vendor to provide a Route Management and Optimization Software Platform. The City’s objectives include: • Improve route efficiency and operational performance • Enhance dispatch visibility and real-time communication • Improve customer service responsiveness • Provide service verification and exception tracking • Improve operational analytics and reporting • Support integration with current and future City systems • Improve route navigation and driver support capabilities • Support future operational growth and technology modernization D. TIMELINE OF EVENTS Event Date of Event RFP Available to the public July 1, 2026 Informational Proposal Teleconference @ 10:00 a.m. July 16, 2026 Deadline for questions: due no later than 4:00 p.m. July 23, 2026 Proposal submittal deadline: due no later than 2:00 p.m. July 30, 2026 Interviews/Presentations with short-listed firms August 2026 Negotiation with top ranked firm August 2026 Award of Contract @ City Council Meeting September 2026 Target Start Date October 2026 Italicized items and dates are at the City’s option. The City reserves the right to award contract solely on the basis of the proposal content. II. SCOPE OF WORK A. PROJECT DESCRIPTION The selected consultant/vendor shall provide a comprehensive Route Management and Optimization Software Platform including all required software, hardware, implementation services, training, maintenance, and support. The scope of services shall include, but is not limited to, the following: 1. ROUTE MANAGEMENT AND OPTIMIZATION Provide route management software with dynamic and/or static route optimization capabilities that support residential and commercial solid waste collection operations. RFP 2026-31 Route Management & Optimization Software Platform 8 The system shall: • Support efficient route planning and optimization • Provide real-time route status monitoring • Support route adjustments and dispatch modifications • Provide route completion tracking • Support service alerts and exception management • Support future route growth and operational expansion 2. MOBILE IN-CAB TECHNOLOGY Provide mobile in-cab technology compatible with Android and/or iOS operating systems. The solution shall include: • Driver tablets or compatible mobile interfaces • Secure user authentication • Driver-friendly interface • GPS-enabled functionality • Real-time communication capabilities • Integration with route optimization platform 3. GPS TRACKING AND REAL-TIME STATUS UPDATES Provide real-time GPS tracking and operational monitoring capabilities including: • Vehicle location tracking • Route progression monitoring • Service status updates • Service alerts and notifications • Missed stop tracking • Idle time monitoring • Historical route playback 4. SERVICE VERIFICATION AND EXCEPTION MANAGEMENT Provide service verification capabilities including: • Time-stamped service records • GPS location verification • Exception reporting • Missed pickup documentation • Contamination or service issue documentation • Photo/Video documentation capabilities • Customer complaint resolution support 5. DRIVER COMMUNICATION AND SUPPORT Provide communication tools supporting: • Driver-to-driver communication • Dispatcher-to-driver communication • Route support messaging RFP 2026-31 Route Management & Optimization Software Platform 9 • Service issue notifications • Emergency communication capabilities 6. TURN-BY-TURN NAVIGATION Provide navigation capabilities including: • Turn-by-turn route guidance • Navigation to service locations • Navigation to City facilities and disposal sites • Route deviation support • Real-time rerouting capabilities 7. DASHBOARDS AND ANALYTICS Provide management dashboards and reporting tools including: • Route performance metrics • Productivity tracking • Fleet activity reporting • Service completion reporting • Exception and complaint reporting • Customizable dashboards • Exportable reports 8. SYSTEM INTEGRATION The proposed solution must support integration capabilities with current and future City systems including, but not limited to: • ERP systems • Billing systems • Customer service systems • GIS systems • Fleet management systems • Utility management platforms The consultant/vendor shall describe all available APIs, integration tools, middleware requirements, and implementation support. 9. IMPLEMENTATION SERVICES The selected consultant/vendor shall provide implementation services including: • Project management • System configuration • Data migration assistance • Hardware deployment support • Integration support • Testing and validation • Go-live support • Post-implementation support 10. TRAINING RFP 2026-31 Route Management & Optimization Software Platform 10 Provide comprehensive training for: • Drivers/operators • Dispatch staff • Supervisors • Administrative staff • System administrators • Fleet staff Training shall include documentation, user guides, and training materials. 11. MAINTENANCE AND TECHNICAL SUPPORT Provide ongoing maintenance and technical support services including: • Software updates • System maintenance • Technical support/help desk services • Troubleshooting assistance • Service level commitments • System uptime expectations 12. COST PROPOSAL REQUIREMENTS Proposals shall identify all costs associated with the project including: • Software licensing costs • Hardware costs • Implementation costs • Integration costs • Training costs • Annual maintenance/support costs • Subscription costs • Optional feature costs • Ongoing recurring costs B. CONSULTANT/VENDOR RESPONSIBILITIES The selected consultant/vendor shall: 1. Perform all services in a professional and timely manner. 2. Provide qualified personnel experienced in route management and optimization systems. 3. Coordinate with City staff throughout the implementation process. 4. Maintain all required licenses and insurance. 5. Obtain a City of Hanford Business License prior to commencement of work. 6. Comply with all applicable federal, state, and local laws. RFP 2026-31 Route Management & Optimization Software Platform 11 C. CITY RESPONSIBILITIES The City shall: 1. Designate a City representative to coordinate with the consultant/vendor. 2. Provide available operational information reasonably necessary for implementation. 3. Provide reasonable access to City facilities and staff. 4. Review deliverables and provide timely feedback. 5. Process approved invoices in accordance with the Agreement. III. PROPOSAL CONTENT AND FORMAT REQUIREMENTS The City of Hanford Purchasing Division is issuing this Request for Proposals. Any revisions to the RFP will be issued and distributed as addenda. Unless otherwise directed, all communications regarding this Request for Proposals should be directed to the City via the City’s online proposal website https://www.bidnetdirect.com/california/cityofhanford through the Questions and Answers tab. Proposers may contact BidNet at (800) 835-4603 for registration assistance or questions. Proposals submitted in response to this RFP shall include all forms provided and information requested or required by the scope of work or specifications (uploaded via Bidnet Website). The City will not accept responsibility for incomplete proposal packages or missing addenda. It is the proposer(s) responsibility to monitor the Bidnet Website for release of any addenda prior to submission to make certain the proposal package is complete, and all required addenda are included. Addenda must be digitally acknowledged through the Bidnet Website in addition to a printed and signed version submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed nonresponsive and rejected. Respondents are requested to organize their proposal into sections with tabs corresponding to the listed selection criteria as follows. You must provide responses in the same sequence as below. A screening committee will evaluate the completeness of the response to the RFP. A. GENERAL INFORMATION 1. Firm name, address, telephone number, fax number and email address. 2. Account Representative or other person to contact for clarification of any item contained in the proposal. Include telephone number, fax number and email address if different from above. 3. Specify type of organization (individual, partnership, or corporation) and if applicable indicate whether you are: a. Small Business. b. Disadvantaged Business. c. Minority and/or Women-Owned Business. 4. Provide your Federal Tax ID Number and City of Hanford Business License Number (A City of Hanford Business License is not required to submit a proposal however it must be obtained prior to commencement of project). 5. Names of company’s owners/officers. 6. Personnel of the Proposer’s Firm must be identified in the proposal with their background, and the firm must give assurances of continuity of its personnel. A contact person needs to be identified and maintained throughout the term of the contract. RFP 2026-31 Route Management & Optimization Software Platform 12 7. Provide surety information for all sureties – General and Automobile Liability, E/O and Worker’s Compensation. 8. References and Referrals – Minimum of three (3) current or former clients within the Central Valley or California (if possible), including their name, title, address, email, phone, and types of work completed and corresponding data. B. PROPOSED PROJECT APPROACH Summarize your approach and understanding of the project and any special considerations of which the City of Hanford should be aware. Clearly indicate the levels of participation you will expect from City of Hanford staff in the fulfillment of the contract. The contents of this section shall be determined by the proposer but should demonstrate an understanding of the special characteristics of the project. This section shall outline the proposed approach to the project. This approach or scope of work shall consist of: 1. Phases 2. Objective(s) 3. Task(s) and brief description 4. Work products 5. Meeting(s) 6. Timeline 7. Completion date Exceptions to the requirements of the RFP should be clearly delineated in this section. In addition, you are invited to include a maximum of two (2) pages of information not included, nor requested in this RFP, if you feel it may be useful and applicable to this project. The information in this section will aid the City in the refinement of the scope of work during contract negotiations. C. STAFF QUALIFICATIONS AND EXPERIENCE Describe the qualifications of all key members of the project team to be assigned to this project by providing resumes/experience summaries describing their education, credentials, experience, and their proposed roles for this contract. The project manager shall be identified and will not be removed from the project without prior written authorization from the City. All proposed sub-consultants and their tasks in the project shall be identified. Note: Consultant may not substitute any member of the project team without prior written approval of the City. If your firm intends to subcontract any of the services required under this RFP it must be discussed in this section. Detailed information for each subcontractor must be provided. No work may be subcontracted, nor assigned, without prior written approval of the City of Hanford. This section should demonstrate the qualifications of all subcontractors’ professional personnel to be assigned to this project by providing resumes/experience summaries describing their education, credentials, related experience and their proposed roles for this contract. D. RELATED EXPERIENCE Include descriptive information concerning the experience of the firm. Include information about previous projects that might be comparable, including the size and type of projects and the scope of services provided. Provide references for a minimum of the three (3) most comparable projects for which your firm has provided, or currently is providing, similar services. Include information about previous projects which are similar in nature, delivery method, budget variance and any other appropriate information. Substantial weight is given to a firm’s ability to deliver projects on budget and time. Please demonstrate the firm’s ability to meet this goal. Provide the following for review and consideration by the screening committee: RFP 2026-31 Route Management & Optimization Software Platform 13 Indicate for each of these projects: ❖ Name of project and project location ❖ Brief description (type of services, functional components, special design considerations) ❖ Name of owner ❖ Name of owner's contact person and telephone number (contact person, who, at the time of RFP submittal, will be employed by the owner) ❖ Your firm's specific involvement (i.e., project manager, sub-consultant, etc.) ❖ Proposal cost vs. Final Cost ❖ Project Duration, Status of completion E. PROJECT TIMELINE Provide a proposed project schedule starting from a kickoff meeting to development of draft documents and final report(s). Include individual tasks, milestones and deliverables; include any resource needs such as staff, meeting space, reports, etc. from the City. F. PROPOSED FEE STRUCTURE AND SCHEDULES The Proposed Fee Structure and Schedule shall be submitted separately from the proposal. The Consultant shall provide separate fees for each unit of work. Please provide proposed fees and cost information, and recommend a budget plan for all services to be provided, separated for each unit of work, in the following format: Proposers should review the requirements of this RFP and address: - All services in this fee schedule that might reasonably be expected to support the project - Indicate how the City will be invoiced for services, unit or hourly costs, etc. This information should be detailed and broken down by type of service and units of work, or other applicable measure (e.g. staff hours at a certain rate, etc.) - Proposers should endeavor to provide a comprehensive fee schedule, as the City will not include compensation in the contract for items not addressed. - Include a total cost to provide services, based on the consultant’s fee schedule and the Scope of Work as outlined in this RFP. The fee proposal submitted under separate, sealed cover, along with the proposed project approach, will be used as a basis for any contract negotiations. The actual Scope of Work and fees included in the contract may be negotiated and may vary to satisfy the City’s actual needs. Proposers are responsible for ensuring cost calculations are accurate. Failure to properly calculate costs or include additional costs will not be a basis for re-negotiation of the compensation for the winning bid. Proposals must include a 60-day price guarantee. G. CONFLICT OF INTEREST Disclose any financial, business, or other relationship with the City or any member of the City staff that may have an impact on the outcome of the project. List current clients who may have a financial interest in the outcome of the project. IV. CONSULTANT SELECTION PROCEDURE A. CRITERIA AND WEIGHT OF CRITERIA Selection of the successful proposal shall be generally based on the information provided by the Consultants in response to the Request for Proposals. The process for selection shall occur in the following sequence: RFP 2026-31 Route Management & Optimization Software Platform 14 1. Review Proposals 2. Establish a “short list” of three or more firms 3. Interviews, if necessary 4. Identify the best qualified firm 5. Determine which, if any, alternates will be selected, and negotiate a fee 6. Award contract An Evaluation Committee consisting of members knowledgeable in software platforms may be formed at the sole discretion of the City and will address the following criteria in evaluation of proposals in order to gauge the ability of a Consultant to perform the contract as specified. The same general criteria will be used to judge both the proposal and the presentation, should the City choose to conduct interviews with prospective firms. Prior to the award of contract, the City must be assured that the proposer selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with the skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. If, during the evaluation process, the City is unable to assure itself of the proposer’s ability to perform under the contract, if awarded, the City has the option of requesting from the proposer, any information that the City deems necessary to determine the proposer’s capabilities. If such information is required, the proposer will be notified and will be permitted seven (7) working days to submit the requested information. Selection will be based on the following criteria: 1. Responsiveness of the proposal and the clarity and completeness of the proposed Scope of Work. (15 POINTS) 2. Demonstrated ability, technical competence, and experience to perform the services or work requested for public agencies of similar size in the RFP. (20 POINTS) 3. Past record of performance of similar work or services as determined by all available information. These criteria will be based not only on the information contained within the proposal, but also by discussions with the Proposers and their references, as well as other relevant entities or individuals who have used the Proposer for similar work or services. (20 POINTS) 4. Proposer’s demonstrated ability to perform the work or services set out in the RFP within the given time frame. (20 POINTS) 5. Proposed project schedule. (20 POINTS) 6. Local Vendor Preference as specified in the General Conditions within this RFP. (5 POINTS) B. BACKGROUND CHECK The City reserves the right to conduct a background inquiry of each proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal to the City, the proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry. C. AWARD OF CONTRACT The selected firm will be required to enter into a contract with the City of Hanford. A Draft Agreement has been included in this RFP to alert proposers to the provisions found in City contracts. The Draft Agreement may be altered from the enclosed form at the discretion of the City and without notice to RFP 2026-31 Route Management & Optimization Software Platform 15 the consultant prior to award of contract. The City does not guarantee that the Final Agreement will duplicate the enclosed Draft Agreement. V. EXAMINATION OF RFP REQUIREMENTS Before submitting a proposal, Proposers must satisfy themselves by personal examination of the proposal requirements and other contract documents, and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficulties under which the work must be performed and to verify any representations made by the City of Hanford; has carefully examined and is thoroughly familiar with the requirements stated and further understands that the City will not be responsible for any errors or omissions on the part the proposer. The submission of a proposal shall be considered conclusive evidence that the Proposer has carefully investigated all conditions that affect or may at some future date affect the performance of services covered by this solicitation, and is satisfied as to the character, quality, and quantities of work to be performed and as to the requirements of the proposal. Submission of a proposal shall also be evidence that the proposer is familiar with directives that in any way affect prosecution of the work or persons engaged or employed in the work. No proposer shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract. If the proposer receives an award as a result of this Request for Proposals, failure to have made such investigations and examinations will in no way relieve the proposer of its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the proposer for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals. Should the proposer feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to submission of the proposal. The contents of the proposal of the successful proposer shall become contractual obligations if procurement action ensues. Failure to accept these obligations in a contractual agreement shall result in the cancellation of the award. A. WITHDRAWAL OF PROPOSALS Any proposal may be withdrawn at any time prior to the time fixed in public notice for the receipt of proposals, only by written request for the withdrawal of the proposal filed with the Purchasing Division. The request shall be executed by the proposer or his duly authorized representative. The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals. B. REJECTION OF PROPOSALS The City of Hanford reserves the right to reject any or all proposals; to waive any requirements, both the City's and those proposed by the consultant; to waive any irregularities or informalities in any proposal or the RFP process when it is in the best interest of the City to do so; to negotiate for the modification of any proposal with mutual consent of the proposer; to re-advertise for proposals, if desired; to sit and act as sole judge of the merit and qualifications of the service offered and; to evaluate in its absolute discretion, the proposal of each consultant, so as to select the consultant which best serves the requirements of the City, thus insuring that the best interest of the City will be served. Proposer’s past performance and the City's assurance that each proposer will provide service as proposed will be taken into consideration when proposals are being evaluated. RFP 2026-31 Route Management & Optimization Software Platform 16 The City may make such investigation as it deems necessary to determine the ability of a proposer to furnish the required services, and the proposer will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy the City that such proposer is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein or; the proposal of any proposer who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the proposer’s proposal submission, or at any point in the proposal evaluation process, including any interview conducted, is grounds for rejection of the proposal. In the event that the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the proposal submission is material shall be made solely in the exercise of the City’s sound discretion. The City expressly reserves the right to reject the proposal of any proposer who is in default on the payment of taxes, licenses, or other money due to the City of Hanford. C. EVALUATION/AWARD OF CONTRACT Evaluation and selection of proposals will be based on the information called for in this RFP. Brochures or other promotional presentations beyond that sufficient to submit a complete and effective proposal are not desired. Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary. A Selection Committee will evaluate proposals. The City reserves the right to make the selection of a proposer based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipated initiative and ability of the proposer to perform the services set forth herein. The award, if made, will be made tentatively in accordance with the Timeline of Events included in this solicitation. Proposer agrees and so stipulates in submitting this proposal, as though stated therein, and in any subsequent award of contract that: 1. The proposer is an independent contractor, not an employee, agent, or officer of the City. 2. The Contract, should it be awarded, shall be interpreted, construed, and given effect in all respects according to the laws of the State of California. 3. Should the proposer be awarded a contract, the proposer shall not assign a contract, or any part thereof, or any money due or to become due thereunder, without prior consent of the City. 4. Proposer shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the proposer, its consultants, subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct by the City. 5. Proposer shall hold the City harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract. 6. Proposer warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the proposer, to any officer or employee of the City with a view toward securing the contract or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract. RFP 2026-31 Route Management & Optimization Software Platform 17 VI. GENERAL CONDITIONS A. IMPORTANT NOTICE The City of Hanford will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this Request for Proposals, the City will attempt to notify all prospective consultants who have secured same. However, it will be the responsibility of each consultant, prior to submitting their proposal, to contact the Purchasing Division at (559) 585-2152 or via online web portal BidNet Direct https://www.bidnetdirect.com/california/cityofhanford under the solicitation to determine if addendums were issued and to make such addendum a part of the proposal. B. LOCAL VENDOR PREFERENCE Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, the Council has enacted a Local Vendor Preference policy. The Local Vendor Preference policy will apply to any business that has a fixed business address within Hanford City limits. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of the City of Hanford address. C. CONTRACTING AGENCY The contract resulting from this Request for Proposals will be administered by the City of Hanford Finance Department, Purchasing Division. D. LEGAL RESPONSIBILITIES All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. By submitting a proposal, Consultant certifies that he or she will comply with all Federal, State and Local laws and requirements, including but not limited to Equal Employment Opportunity, Disadvantaged Business Enterprise, Labor Protection and other laws and regulations applicable to contracts utilizing Federal funds. E. PERMITS AND LICENSES 1. Business License Possession of a City of Hanford Business License is not required to submit a proposal in response to this invitation. However, Consultant shall be required to possess, at their own expense, a valid and current City of Hanford Business License, prior to commencing work. Fee is based on gross receipts for all business transactions in the City of Hanford. For additional information, contact the City of Hanford Finance Division at (559) 585-2506. 2. Professional Licenses Consultants are to be licensed in accordance with the California Business and Professions Code, possess current professional registration, and be licensed to perform work in the State of California. 3. Permits Consultant shall be required to obtain and maintain at their own expense, any and all permits, licenses and certifications issued by any federal, state or local governmental agency, pertaining to, and necessary for providing the services required in this Request for Proposals. RFP 2026-31 Route Management & Optimization Software Platform 18 F. INDEMNIFICATION AND INSURANCE As respects acts, errors, or omissions in the performance of services, contractor agrees to indemnify and hold harmless City, its elected and appointed officers, employees, and City designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of contractor’s negligent acts, errors or omissions in the performance of their services under the terms of this Agreement; except to the extent those that arise out of the negligence of City. City agrees to indemnify and hold harmless contractor, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of City’s negligent acts, errors, or omissions in the performance of this Agreement. As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, contractor agrees to indemnify, defend (at City’s option), and hold harmless City, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with contractor’s (or contractor’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of City. Without limiting City’s right to indemnification, it is agreed that contractor shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows: 1. Workers’ Compensation Insurance as required by the State of California with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease. 2. Commercial General Liability Insurance with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence and a general aggregate limit of no less than Four Million ($4,000,000). Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent contractor’s Liability (if applicable). 3. Consultant will maintain Professional Liability Insurance coverage as required, in an amount not less than TWO Million Dollars ($2,000,000) per occurrence or claim and a general aggregate limit of no less than Two Million ($2,000,000). 4. Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per accident for bodily injury and property damage. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy. Each insurance policy required by this Agreement shall contain the following clause: “This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Finance, City of Hanford, 319 Douty St Hanford CA 93230, with the exception of cancellation for non-payment of premium, in which case ten (10) days’ notice shall be given.” In addition, the Commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses: “It is agreed that any insurance maintained by the City of Hanford shall apply in excess of and not contribute with insurance provided by this policy.” RFP 2026-31 Route Management & Optimization Software Platform 19 “The City of Hanford, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Hanford.” The successful bidder shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should the contractor cease to have insurance as required during any time, all work by contractor pursuant to this agreement shall cease until insurance acceptable to the City is provided. G. ASSIGNMENT OF CONTRACT No assignment by the vendor of the contract or any part hereof, or of funds to be received there under, will be binding upon the City unless such assignment has prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to and bind the party or parties to whom such work is assigned, sublet, or transferred. H. RIGHT TO REQUIRE PERFORMANCE The failure of the City at any time to require performance by the proposer of any provisions hereof shall in no way affect the right of the City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself. I. ETHICS IN PUBLIC CONTRACTING Each proposer, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that its proposal was made without fraud; that it has not offered or received any kickbacks or inducements from any other proposer in connection with the request for proposal; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Hanford. Prior to the award of any contract, the potential consultant may be required to certify in writing to the Purchasing Division that no relationship exists between the proposer and any City employee, officer, official or agent that interferes with fair competition or is a conflict of interest with respect to a contract with the City of Hanford. More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names may be rejected. Reasonable grounds for believing that a proposer has interest in more than one proposal for the work solicited may result in rejection of all proposals in which the proposer is believed to have an interest. J. RUSSIA SANCTIONS EXECUTIVE ORDER N-6-22 Notice to all City Contractors, Suppliers and Grantees (Potential and Existing) On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at: (https://www.gov.ca.gov/wp- content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf). Under the EO, compliance is required with all economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. To the fullest extent under the law, the City of Hanford will engage all measures to comply with the sanctions and the EO, including: RFP 2026-31 Route Management & Optimization Software Platform 20 1. Refraining from entering into new contracts with prohibited individuals or entities while the sanctions are in effect. 2. Desisting from making new investments in, or engaging in financial transactions with, Russian entities, and from transferring technology to Russia or Russian entities. 3. Endeavoring to support the government, people, and businesses of Ukraine where possible. As a City contractor, supplier, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs- and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of the subject contract or grant, as applicable. K. EQUAL EMPLOYMENT OPPORTUNITY During the performance of the contract, proposer agrees to the following: 1. Proposer shall comply with all the requirements, when applicable, of the California Fair Employment Practice Commission and provisions of, when applicable, all Federal, State of California, County of Kings and City of Hanford laws and ordinances related to employment practices. 2. Proposer shall not discriminate against any employee or applicant for employment on the basis of age, race, religion, creed, color, physical or mental disability, national origin, or ancestry, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status except when such a condition is a bona fide occupational qualification necessary for the normal operations of the proposer. The proposer agrees to post in conspicuous places, visible to the employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 3. Proposer, in all solicitations or advertisements for employees, placed by, or on behalf of the proposer, shall state that proposer is an Equal Opportunity Employer. L. VENUE Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. The venue for any litigation arising out of the contract will be vested in Kings County, California. M. PROTEST PROCEDURES Any proposer, or contractor who is allegedly aggrieved in connection with the solicitation or award of a contract may protest. Proposers are to be advised that protests of the process, terms, conditions, or any other aspect of the solicitation must be made prior to the proposal due date. Proposers may not protest the contents of the specifications of the proposal, nor the award based on the use of the Local Vendor Preference. Protests must be transmitted by facsimile, email or by mail for the attention of the Purchasing Manager. A protest of the award must be made immediately, and in no event later than five working days after the close of the proposal due date and time. All protests must include the following information: 1. The name, address, telephone number and email address of the protestor. RFP 2026-31 Route Management & Optimization Software Platform 21 2. The signature of the protestor or protestor's representative. 3. The solicitation or Proposal number. 4. A detailed statement of the legal and/or factual grounds of the protest and all documentation supporting the proposer’s position at the time of the initial protest. 5. The form of relief requested. The Purchasing Manager or designee shall respond in writing within five working days to the protestor. If the protestor wishes to appeal against the decision rendered by the Purchasing Manager, such an appeal must be made in writing to the City Manager within five (5) working days of the Purchasing Manager's response. N. PROPRIETARY INFORMATION The proposals received shall become the property of the City of Hanford and are subject to public disclosure. Proposal prices and information submitted by proposers will be made available to proposers after the City Council has approved the award of contract. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined by the proposer as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as “Trade Secrets”, “Confidential” or “Proprietary” shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers who indiscriminately and without justification identify most, or all, of their proposal as exempt from disclosure may be deemed non-responsive. O. INCURRING COSTS The City of Hanford is not liable for any cost incurred by proposers in responding to this Request for Proposals. P. CANCELLATION DUE TO UNAVAILABILITY OF FUNDS Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods (Funding-out Clause) – When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be canceled, and the contractor shall be reimbursed for the reasonable value of any non-recurring costs incurred but not amortized in the price of supplies or services delivered under the contract. The cost of cancellation may be paid from any appropriations available for such purposes. A specific boilerplate contract clause is required to ensure the City’s right to cancel due to unavailability of funds. Q. FIREARMS PROHIBITED Contractors/vendors/consultants may not carry guns while working on City of Hanford premises without the expressed written approval of a City of Hanford Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun without City permission, their contract will be terminated. RFP 2026-31 Route Management & Optimization Software Platform 22 VII. ATTACHMENTS ⎯ NON-COLLUSION AFFIDAVIT* ⎯ WORKERS’ COMPENSATION INSURANCE CERTIFICATE* ⎯ EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE* (EXECUTIVE ORDER 11246) ⎯ AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE* ⎯ CITY OF HANFORD, CA OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS* ⎯ STATE OF CALIFORNIA DRUG-FREE WORKPLACE CERTIFICATION STD.21 (REV.12-93)* ⎯ IRAN CONTRACTING ACT CERTIFICATION* ⎯ CALIFORNIA LEVINE ACT STATEMENT* ⎯ SAMPLE AGREEMENT FOR SERVICES *Submit with Proposal RFP 2026-31 Route Management & Optimization Software Platform 23 NON-COLLUSION AFFIDAVIT (Submit with Proposal) TO: THE CITY OF HANFORD The undersigned, in submitting a proposal for performing the following work by contract, being duly sworn, deposes and says: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competition in connection with such contract. Work to be performed: RFP No. 2026-31 Route Management & Optimization Software Platform Proposer’s Name: _____________________________________________________________________ Signature of Proposer: _________________________________________________________________ Title: _______________________________________________________________________________ Business Address: _____________________________________________________________________ Place of Residence: ____________________________________________________________________ State of: __________________________ County of: ________________________ On this _____________________ day of ___________________________________________before me, ___________________________________________, a Notary Public, personally appeared ____________________________________________,who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature __________________________________ (Seal) RFP 2026-31 Route Management & Optimization Software Platform 24 WORKERS’ COMPENSATION INSURANCE CERTIFICATE (Submit with Proposal) STATE OF CALIFORNIA ) ) ss CITY OF HANFORD ) I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract. Company: ____________________________________________________________________________ Business Address: _____________________________________________________________________ Signature: ____________________________________________________________________________ Name of Signing Official: _______________________________________________________________ Title of Signing Official: ________________________________________________________________ Date: ____________________________________________________ Company Seal: RFP 2026-31 Route Management & Optimization Software Platform 25 EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE (EXECUTIVE ORDER 11246) (Submit with Proposal) Equal Opportunity Clause Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Hanford, the Proposer agrees as follows: 1. The proposer will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, or political affiliation. The proposer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin, or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 2. The proposer will, in all solicitations or advertisements for employees, placed by or on behalf of the proposer, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation. 3. The proposer will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the proposer commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment. 4. The proposer will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor. 5. The proposer will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. 6. In the event of the proposer’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the proposer may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law. 7. The proposer will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The proposer will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the proposer becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the proposer may request the United States to enter into such litigation to protect the interest of the United States. Company Name: _________________________________________________________ Business Address: ________________________________________________________ Signature: _______________________________________________________________ Name of Signing Official (type): _____________________________________________ Title of Signing Official (type): ______________________________________________ Date: ___________________________________________________________________ (Seal) RFP 2026-31 Route Management & Optimization Software Platform 26 AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE (Submit with Proposal) By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance. Company: ____________________________________________________________________________ Business Address: _____________________________________________________________________ Signature: ____________________________________________________________________________ Name of Signing Official: _______________________________________________________________ Title of Signing Official: ________________________________________________________________ Date: ____________________________________________________ Company Seal: RFP 2026-31 Route Management & Optimization Software Platform 27 CITY OF HANFORD, CA OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS (Submit with Proposal) NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES: NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES: Firm Name: _______________________________________________________________________ Firm Address: _____________________________________________________________________ List the names of all principals, partners, and/or trustees. For corporations provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation: Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Submitted by: Name ___________________________________________________________________ Date ________________________________ RFP 2026-31 Route Management & Optimization Software Platform 28 STATE OF CALIFORNIA DRUG-FREE WORKPLACE CERTIFICATION STD.21 (REV.12-93) (Submit with Proposal) I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California. Contractor Proposer Firm Name: ________________________________________________________ Federal ID Number: __________________________________________________________________ BY (Authorized Signature): ____________________________________________________________ Date Executed: ______________________________________________________________________ Printed Name of Person Signing: ________________________________________________________ Telephone Number (Including Area Code): ________________________________________________ Title: ______________________________________________________________________________ Contractor/Proposer Firm’s Mailing Address: ______________________________________________ The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or grant recipient will: 1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). 2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: (a) The dangers of drug abuse in the workplace, (b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation, and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations. 3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant: (a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant. 4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, than the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency. RFP 2026-31 Route Management & Optimization Software Platform 29 IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code Section 2200 et seq.) (Submit with Proposal) As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct: Please check the appropriate option: ⎯ The Contractor is not: (1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or (2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. ⎯ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. ⎯ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000 over the life of the contract (up to 5 years). Signature:__________________________________ Printed Name:_____________________ Title:______________________________________ Agency Name:____________________ Date:____________________ Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or eligibility to bid on contracts for three years. RFP 2026-31 Route Management & Optimization Software Platform 30 CALIFORNIA LEVINE ACT STATEMENT (Submit With Proposal Attachment 8) California Government Code Section 84308, also known as the “Levine Act,” can prohibit members of the Hanford City Council from participating in any action related to a “license, permit, or entitlement for use” if he or she receives any political contributions, which total more than $500 during the twelve (12) months prior to and for twelve (12) months following the date of a final decision on such “license, permit, or entitlement for use,” from the person or company submitting a proposal or application to the City or any person who is not directly a party to the proposal or application but who actively supports or opposes a particular decision involving a “license, permit, or other entitlement” and who has a financial interest in the decision (“Participant”). Government Code Section 84308 defines “license, permit, or entitlement for use” as “all business, professional and land use licenses and permits and all other entitlements for use, including all entitlements for land use, all contracts (other than competitively bid, labor, or personal employment contracts), and all franchises.” The following website contains a list of current Hanford City Council Members, https://cityofhanfordca.com/1269/City-Council. You are responsible for reviewing the names of Hanford City Council Members prior to making the following disclosure: 1. Have you, your company, any agent on behalf of you or your company, or, to the best of your actual knowledge, a Participant made any political contributions of more than $500 to a Hanford City Council Member or a candidate running for Hanford City Council during the twelve (12) months preceding the date of the submission of your proposal or application or the anticipated date of any City Council action related to this proposal or application? YES:_____ NO:_____ If YES, please identify the City Council Member(s) and/or candidates for Hanford City Council and date(s) of contribution in the space below: Council Member(s) or Candidate(s) Name Date of Contribution(s): ______________________________ ________________________ ______________________________ ________________________ I declare under the penalty of perjury of the laws of the State of California that the foregoing is true and correct. Answering YES to the question above does not preclude the City of Hanford from approving a “license, permit, or entitlement for use” for you or your firm or from taking any subsequent action. It does, however, preclude the identified Hanford City Council Member(s) from participating in any actions related to the approval process. No party, or agent to a party, to a pending proceeding involving a “license, permit, or other entitlement for use” or Participant, or agent to a Participant, shall make a contribution of more than $500 to any City Council Member(s) or City Council candidate during the proceeding and for twelve (12) months following the date of a final decision is rendered by the City in the proceeding. RFP 2026-31 Route Management & Optimization Software Platform 31 NOTICE: The disclosure duty under state law continues for twelve (12) months after the final decision on a “license, permit, or other entitlement for use.” If the above information regarding contributions changes during such twelve (12) month period, then the undersigned is required to update this disclosure form. _______________________________________ ____________________ Signature of Authorized Individual Date _______________________________________ Printed or Typed Name of Authorized Individual _______________________________________ Print or Type Name of Company RFP 2026-31 Route Management & Optimization Software Platform 32 SAMPLE AGREEMENT FOR SERVICES This Agreement for Professional Services (“Agreement”) is made and entered into this _____ day of ____________, 2026, by and between the City of Hanford, a municipal corporation (“City”), and ________________________ (“Consultant”). RECITALS A. Consultant represents to City that they are specially trained, experienced, licensed and competent to perform the services which will be required by this Agreement; and B. Consultant represents to City that it possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein. C. City desires to retain Consultant to provide a turnkey route management and optimization solution that supports the City’s residential and commercial solid waste operations as set forth in this Agreement. NOW THEREFORE, in consideration of the mutual covenants set forth herein for such other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows: 1. Retention of Consultant. Subject to the terms and conditions set forth herein, City retains Consultant to perform the services identified in this Agreement, as an independent contractor and Consultant hereby accepts this independent contractor appointment. 2. Scope of Services and City Responsibilities. a. Consultant shall perform the services (“Services”) and the City shall have the responsibilities described on the attached Exhibit “A,” which is incorporated herein by reference. To the maximum extent possible, the terms of the body of this Agreement and Exhibit “A” shall be interpreted so they are consistent; however, if there is an direct and irreconcilable conflict between the text of this Agreement and Exhibit “A”, the former shall control. b. Consultant shall correct any and all errors and/or omissions, which arise out of Consultant’s negligence or intentional misconduct, in the performance of the Services and any documents resulting therefrom even though City has accepted said Services or documents. Consultant shall make such corrections upon City’s request and at no cost or expense to City. 3. Time of Performance. Services shall be completed by the dates identified in the attached Exhibit “A.” RFP 2026-31 Route Management & Optimization Software Platform 33 4. Compensation. Compensation to be paid to Consultant shall be in accordance with the attached Exhibit “A.” Payment by City under this Agreement shall not be deemed a waiver of errors, even if such errors were known to the City at the time of payment. 5. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the Services performed and the date the Services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than sixty (60) calendar days after the date of submittal of an invoice for completed tasks and approval of the invoice by City staff. 6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Services, but which are not included in Exhibit “A.” Extra work will be performed on terms agreed upon by the parties. Consultant shall not perform, nor be compensated for Extra Work without written authorization from City. 7. Termination. This Agreement may be terminated by the City immediately and without notice for cause or by City without cause upon ten (10) days’ written notice of termination to Consultant. Upon termination, Consultant shall be entitled to compensation for Services performed up to the effective date of termination, unless this Agreement is terminated for cause, in which case, City may withhold compensation due Consultant in order to reimburse City for any losses, damages or expenses caused by Consultant’s default under this Agreement. 8. Ownership of Documents. All plans, studies, documents and other writings and electronic disks containing drawings prepared by and for Consultant, its officers, employees, agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. However, the City’s use of completed documents for other projects and/or the use of uncompleted documents without the written authorization of Consultant will be at the City’s sole risk. The City shall, to the fullest extent permitted by law, indemnify and hold harmless the Consultant from all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from any unauthorized reuse of or changes to the Project Documents not performed by the Consultant. 9. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to use, modify, reuse or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data electronic or otherwise recorded on computer diskettes which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted non-exclusive and perpetual license for any Documents & Data the subcontractor prepared under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all RFP 2026-31 Route Management & Optimization Software Platform 34 Documents & Data. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purpose intended by this Agreement shall be at City’s sole risk. The City shall, to the fullest extent permitted by law, indemnify and hold harmless the Consultant from all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from any unauthorized reuse of or changes to the Project Documents not performed by the Consultant. 10. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services under this Agreement, nor shall such materials be disclosed to any person or entity not connected with the performance of the Services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name, insignia, photographs, or the project for which Consultant’s Services are rendered, or any publicity pertaining to the Consultant’s Services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent by City. Notwithstanding the foregoing, the City acknowledges that the Consultant may want/need to include projects performed under this Agreement on proposals for similar work in the future. The City hereby grants permission to list any projects performed under this agreement for marketing purposes; provided however, Consultant will not make any representations regarding City’s satisfaction with Consultant’s work product unless Consultant receives a written statement or evaluation from City. 11. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s programs or guidelines currently in effect as identified and provided to Consultant by City. 12. Insurance Requirements. a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies. i. Workers Compensation Coverage. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury or disease. ii. Commercial General Liability (CGL) Coverage. Insurance Services Office (ISO) Form CG 0001, including products and completed operations, property damage, bodily injury, and personal & advertising injury with a limit of no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence for bodily injury, personal injury, and property RFP 2026-31 Route Management & Optimization Software Platform 35 damage, and a general aggregate limit of no less than FOUR MILLION AND NO/100 DOLLARS ($4,000,000). iii. Automobile Liability Coverage. ISO Form Number CA 0001 covering any auto (Code 1), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned),with a limit no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury and property damage. iv. Professional Liability Coverage. Consultant will maintain Professional Liability coverage with limits no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence or claim, and TWO MILLION AND NO/100 DOLLARS ($2,000,000) policy aggregate. If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Consultant’s insurance policies shall be “occurrence” policies and not “claims-made” coverage except for Professional Liability Coverage. “Claims-made” policies must satisfy the following requirements: (i) the retroactive date of coverage must be shown and must precede the effective date of the contract; (ii) coverage shall be maintained and evidence of coverage must be provided for at least five (5) years after completion of the contract work; and (iii) if coverage is canceled or non-renewed and not replaced with another claims-made policy form with a retroactive date preceding the contract effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. Consultant may use Umbrella or Excess Policies to provide the liability limits as required in this Agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, deductibles and self-insured retentions, indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying insurance. No insurance policies maintained by any additional insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until Consultant’s primary and excess liability policies are exhausted. b. Any deductibles or self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Alternatively, City may require Consultant to provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention. c. The policies are to contain, or be endorsed to contain, the following provisions: i. City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations; products used by Consultant; or RFP 2026-31 Route Management & Optimization Software Platform 36 automobiles owned, leased, hired or borrowed by Consultant. General liability coverage can be provided in the form of an endorsement to Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33 or CG 20 38 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to City and its officers, officials, employees or volunteers. ii. For any claims related to this contract, Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City and/or its officers, officials, employees, or volunteers shall be in excess of Consultant’s insurance and shall be non-contributory. iii. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII. Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. d. Consultant hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Consultant may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance. Consultant agrees to obtain endorsements necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. 13. Indemnification. To the fullest extent allowable by law, Consultant agrees to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way related to Consultant’s or its owners, directors, officers, managers, employees, agents and subcontractor’s willful or negligent acts or omissions in the performance of the services and Consultants responsibilities and obligations to be performed under this agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s sole or active negligence or willful acts. This duty to indemnify, defend, and hold harmless shall survive the termination of this agreement. 14. Independent Contractor Status. It is understood and agreed that Consultant, in the performance of the Services to be performed pursuant to this Agreement, shall act as and be an independent contractor and shall not act as an agent or employee of City. Consultant shall obtain no RFP 2026-31 Route Management & Optimization Software Platform 37 retirement benefits or other benefits which accrue to City’s employees and Consultant hereby expressly waives any claim it may have to any such rights. Nothing in this Agreement shall create or be construed as creating a partnership, joint venture or any other relationship between City and Consultant. 15. Consultant’s Books and Records. a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. b. Consultant shall maintain all documents and records that demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City. Copies of such documents shall be provided to the City for inspection at the City offices. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in the City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in- interest. 16. Interest of Consultant. Consultant and its shareholders covenants and represents that they do not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s Services hereunder. Consultant further covenants and represents that in the performance of the Services hereunder, to the best of its knowledge no person having any such interest shall perform any Services under this Agreement. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant: a. will conduct research and arrive at conclusions with respect to rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. FPPC Reg. Sec. 18700, et seq. RFP 2026-31 Route Management & Optimization Software Platform 38 17. Professional Ability of Consultant. City has relied upon Consultant’s representations regarding its training and professional ability to perform the Services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled personnel to perform all Services under this Agreement. The primary provider of the Services called for by this Agreement shall be ____________________ who shall not be replaced without the written consent of the City. All work performed by Consultant under this Agreement shall be in accordance with the applicable professional standard of care and shall meet the local professional standard of quality ordinarily to be expected of competent persons in Consultant’s field of expertise working in Kings County. 18. Compliance with Laws. Consultant shall use the proper standard of care in performing the Services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations in effect at the time the agreement is executed. In addition, if the request for proposal to provide professional services which are the subject of this Agreement cited any federal or state financial assistance involved in the project for which the Services are provided, the Consultant shall perform all services in accordance with all applicable federal and state laws, rates and regulations in effect at the time the agreement is executed. 19. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, and insurance which are legally required of Consultant to lawfully and competently perform the Services. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and insurance which are legally required of Consultant to lawfully and competently perform the Services. Consultant shall maintain a City of Hanford business license. 20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City, which will not be unreasonably withheld. Consultant shall not subcontract any portion of the Services to be performed under this Agreement without the express written consent of the City, which will not be unreasonably withheld. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall: (i) create any contractual relationship between City and subcontractor; (ii) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; (iii) or relieve Consultant of any of its obligations and responsibilities under this Agreement. 21. Attorneys’ Fees. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled. With respect to any suit, action or proceeding arising out of or related to this Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Kings, State of California for any proceeding arising hereunder. 22. Sole and Only Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the matters set forth herein and contains all of the covenants and agreements between the parties regarding said matters. RFP 2026-31 Route Management & Optimization Software Platform 39 Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or in writing, have been made by any party or anyone acting on behalf of any party which are not embodied in this Agreement and no other agreement, statement or promise shall be valid or binding. 23. Invalidity. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way. 24. Amendment. No change, amendment or modification of this Agreement shall be valid unless the same be in writing and signed by the parties hereto. 25. Governing Law. This Agreement shall be construed and governed pursuant to the laws of the State of California. 26. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 27. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation. 28. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or result from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 29. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. 30. Notice. Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or e-mail if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first RFP 2026-31 Route Management & Optimization Software Platform 40 class mail, charges and postage prepaid, property addressed to the party to receive such notice at the last address furnished for such purpose by the party to whom notice is directed and addressed as follows: Chris Tavarez ________________________ City of Hanford ________________________ 319 N. Douty ________________________ Hanford, CA 93230 ________________________ IN WITNESS WHEREOF, the parties have executed this Agreement effective on the day and in the year first set forth above. CITY CITY OF HANFORD, a Municipal Corporation By:__________________________________ CHRIS TAVAREZ City Manager CONSULTANT By:___________________________________ ____________________ [name] ____________________ [title] RFP 2026-31 Route Management & Optimization Software Platform 41 EXHIBIT “A” Scope, Timeframe, and Compensation for Services